The City of Prince Rupert and Kxeen Community Services Society, in partnership with the Indigenous Relations Committee, is seeking an experienced and passionate Indigenous engagement specialist to facilitate and report on a community survey and engagements in the Fall of 2025.
Scope of Services:
The City and Kxeen Community Services are supporting workshop events leading up to National Day for Truth and Reconciliation. As a co-sponsor of these events, our intent is to have engagement tables at all events and seek input on the development of a plan (with specific actions and priorities) to direct how the City engages in reconciliation at the community level. In addition, the committee has requested that youth engagement be sought through a specific youth input opportunity via the high school in the Fall. We are seeking an experienced facilitator to help guide the engagement work in a good way, and generate a summary of the findings from the meetings.
(Note that this scope does not include efforts that the municipality has ongoing on a Nation to Nation level with First Nations governments in the area).
Deliverables:
- Kick off meeting with Indigenous Relations Committee and City Staff to review project scope and seek input
- Provision of event and engagement plan for event as well as cultural guidance on appropriate protocols, incorporating initial priorities from the Committee
- Attendance and facilitation at events, along with note taking for the purposes of summarizing event findings
- Summary report summarizing community input on existing priorities and identifying those not identified by the committee
- Review and input on proposed survey to be distributed to local community following event to verify priorities
- Review and advisement on Action Plan after it is drafted
- The timeframe for the above works is anticipated to be September 2025 – January 2026
We’re looking for facilitators who:
- Have experience facilitating discussions
- Are familiar with appropriate local Indigenous cultural protocols and can provide guidance to staff
- Have experience compiling and providing engagement summary reports
- Are dependable and collaborative
- Liability insurance naming the City as co-insured
- Have access to a vehicle (asset but not required)
To Apply:
Please send a brief proposal including:
- Proposed cost of the service
- Description of your experience with Indigenous engagement and facilitation
- Sample reports or products
- References
Deadline to apply: August 29th, 2025
Submit to: veronika.stewart@princerupert.ca and executive@kxeencommunityservices.ca
ADDITIONAL BACKGROUND:
The City of Prince Rupert in collaboration with Kxeen Community Services and our Indigenous Relations Committee, is developing an Action Plan to promote reconciliation across the municipality. As part of the work we are doing, we want to generate input from the broader community on what priorities are important for the municipality to address.The Plan will reflect local priorities, elevate urban Indigenous and Ts’msyen voices, and advance reconciliation efforts within Prince Rupert in a way that is respectful, inclusive, and enduring.
Additional supports can be provided by City staff to promote the smooth operation of engagement activities and the City will provide support in publicizing and advertising for the event as well as preparation of materials. In addition, a supplementary online/paper survey will be distributed to gather feedback from those not able to attend.
Guiding Principles
- Indigenous-Led – The process will center Indigenous perspectives, specifically of the Ts’msyen;
- Establishment of the Indigenous Relations Committee is a symbol of the ongoing commitment;
- Respect & Reciprocity – Engagement will be based on meaningful listening and two-way dialogue.
- Transparency & Trust – The City will be clear about intentions, timelines, and how input is used.
- Cultural Safety – Engagements will honour Indigenous protocols and create safe, welcoming spaces.
- Long-Term Commitment – Reconciliation is ongoing and the Plan developed will include mechanisms for sustained action.
As part of existing work to generate the committee, a number of Roundtable events were held in 2023, with the report on those engagements, available here.